Miami-dade County Public Records
Use Miami-Dade online indexes to search official records, parcel ownership, and tax bills, then route to clerk files, permitting, or vital records when certified copies are needed.
On this page:
Start Here
- Start with the Miami-Dade official records index for deeds, mortgages, and liens by name, document number, or recording date.
- Search the property appraiser parcel system by owner name, address, or folio (parcel) ID to confirm ownership and legal description.
- Check property tax account status with the tax collector using folio ID or address for current and prior year bills.
- Use permitting/building searches by address, folio, or permit number to review permits, inspections, and code cases.
- Request certified copies from the Recorder/Clerk for recorded documents, or from the state vital records office for birth and death certificates.
Record Routing
- Recorded deeds, mortgages, liens → County Recorder/Clerk
- Parcel ownership, values, legal description → County Property Appraiser
- Property tax bills and payment history → County Tax Collector
- Building permits and code enforcement → County Permitting/Building
- Birth and death certificates → State Vital Records
Common Search Inputs
- Party name (grantor/grantee)
- Document or instrument number
- Folio/parcel ID
- Property address (situs)
- Recording or event date range
- Legal description keywords
Miami-Dade Source Map
| Source / Office | Best For | Search Method | Why It Matters |
|---|---|---|---|
| Miami-Dade Recorder/Clerk | Official records: deeds, mortgages, releases, liens, plats | Index by party name, document/instrument number, book/page, or recording date; request copies or certified copies | County-level recording is the authoritative chain-of-title and lien source for Miami-Dade properties |
| Miami-Dade Property Appraiser | Owner, parcel (folio) data, assessed value, exemptions, sales | Lookup by owner name, address, or folio; view parcel details and maps | Connects a parcel to its folio ID used across taxes, permits, and recorded documents in Miami-Dade |
| Miami-Dade Tax Collector | Property tax bills, payment status, delinquencies, certificates | Search by folio/parcel ID, address, or owner; view current and prior year bill details | Verifies tax standing that may affect closings, liens, or escrow in the county |
| Miami-Dade Permitting/Building | Permits, inspections, contractor info, code cases | Search by address, folio/parcel, or permit/case number; check status and finalization | Reveals open permits, violations, or work history impacting property due diligence |
| Florida Vital Records (Department of Health) | Birth and death certificates; some marriage and divorce verifications | Order by name, date, and place of event; certified copies by request with eligibility requirements | Vital events are maintained at the state level; Miami-Dade offices route certified requests to the state |
Miami-Dade FAQs
Which Miami-Dade records can I check online before requesting copies?
Use the official records index, the property appraiser parcel search, tax bill lookups, and permitting histories; images may be viewable, while certified copies require a formal request.
What is the difference between recorded documents and property appraiser data?
Recorded documents are legal filings kept by the Recorder/Clerk; the Property Appraiser maintains parcel characteristics, ownership, and values tied to the folio ID.
How do I obtain a certified deed or a vital record?
Request a certified deed or mortgage from the County Recorder/Clerk; request birth or death certificates from the state vital records office; use online indexes to locate details first.
Which identifier best links Miami-Dade property, taxes, and permits?
The folio (parcel) ID; use it to cross-reference the official records index, appraiser parcel page, tax account, and permitting searches.